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Thanks for your interest in joining the Bay Area Jeep Association. Please review the bylaws by clicking “I agree” in the form below before proceeding to payment.

BY-LAWS OF Bay Area Jeep Association


ARTICLE I. NAME OF ORGANIZATION

BAY AREA JEEP ASSOCIATION

ARTICLE II. CORPORATE PURPOSE

Section 1. Nonprofit Purpose

Bay Area Jeep Association, Inc is a Non-Profit, family-oriented club for off-road and Jeep enthusiasts. BAJA is a family-oriented club committed to safe, responsible off-roading!

ARTICLE III. MEMBERSHIP

Section 1. Eligibility for Membership

Before joining the club, all prospective members are encouraged to attend at least 1 club ride, event, or get-together to get to know the other members. Though this isn’t a requirement, it’s recommended.

Applicants must be 18 years of age.

Membership privileges are for paying members only.

Any member who operates a motor vehicle at a club function must possess a valid driver’s license and carry insurance on said vehicle which satisfies the minimum legal requirements in the state for which the vehicle is registered in, also must have a liability waiver on file. All members that bring a guest to any sponsored BAJA event must make sure that their guest has a waiver on file.

BAJA will not be held responsible for injuries to a member, guest and/or prospective member.

BAJA will not be held responsible for damage or loss to any vehicle or personal property at any event, meeting, or trail ride. Participation in any BAJA event is voluntary and is solely at the risk of those who choose to participate.

Section 2. Annual Dues and Funds

The amount required for annual dues shall be $50 (Fifty Dollars) each year, unless changed by a 2/3’s vote of the Board of Directors at an annual meeting of the full membership.

The annual budget shall be presented to the club at the January meeting for the current fiscal year.

All club expenses must be approved by a BOD member.

An overview of Club funds, and expenditures will be presented at meetings by Treasurer.

Section 3. Conduct and Activity Rules

All club members must conduct themselves in a manner which is consistent with our standards and ideals. Any member who does not conduct themselves appropriately may be subject to disciplinary action up to, and including dismissal from the club. If a club member is dismissed for any reason, they forfeit all member privileges and any dues/fees/monies paid to the club.

Members are held accountable for the actions of their guests.

Any member whom possesses a firearm during any club activity does so at their own risk and liability. Any member who chooses to carry a weapon should do so safely and discreetly. The member must also follow all Local, State and Federal laws regarding the carry and use of such weapon.

Section 4. Trail Rides and Rules

Trail Guides and/or Club Directors are in charge of all official club rides and have ultimate authority for all rides and scheduled club events.

Any drivers on an official trail ride must sign a waiver of liability prior to participating in an event.

All members participating in Club sanctioned trail rides must have a handheld or vehicle mounted GMRS or CB radio.

No vehicle trail blazing, we strive to tread lightly.

Pets must be controlled by owner.

Do not litter! If you haul it in, haul it out!

Section 5. Alcohol, Drugs, and Other Intoxicating Substances

Operating a vehicle while consuming or under the influence of alcohol, drugs or other intoxicating substances will not be permitted on trail rides or any club sponsored events. In addition, drivers are to obey all posted park-specific and state/federal specific rules and laws regarding alcohol/drug consumption.

Open alcohol containers are prohibited in a moving vehicle at an aforementioned event

Drivers are fully responsible for the actions of their passengers

Section 6. Vehicle Equipment

Vehicles must be maintained in a safe manner, have proper license plates if applicable, and be in compliance with all federal, state, and local laws.

Fire extinguishers, first aid kit, and a proper tow strap are highly recommended standard gear for every vehicle.

A Roll Cage or factory unitized Roll Protection structure as well as a safety belt for every passenger is required on every vehicle. No Exceptions.

A spare tire within two inches of the diameter of the vehicle tires is recommended for every vehicle on a trail ride.

When operating an OHV (3-wheeler, 4-wheeler etc.), the operator and passenger must be in compliance with all Federal, State, and local laws regarding helmets, eye protection, and other safety equipment.

ARTICLE IV. MEETINGS OF MEMBERS

Section 1. Regular Meetings

Regular meetings shall be held Bi-Monthly at a time and place designated by the chair.

Section 2. Annual Meetings

An annual meeting of the members shall take place in the month of (pick a month), the specific date, time and location of which will be designated by the chair. At the annual meeting the members shall elect directors and officers, receive reports on the activities of the association, and determine the direction of the association for the coming year.

Section 3. Board and Special Meetings

Although our meetings will generally take place in the Bay County, FL area, it’s our Mission to support, and regularly have get-togethers in outlying areas. Bi-Monthly

Section 4 Notice of Meetings

Meetings will be Bi-Monthly with a post/e-mail to all the B.A.J.A. members with 15-days prior of the meeting. The agenda needs to be approved by the board before the 48-hr posting. If for some reason we have to have a special meeting dealing with money or positions on the board it is a 15-day notice to the B.A.J. A. members.

Section 5. Quorum

There is 7 BOD members there has to be 5 at the meeting (including the president).

Section 6. By-Law Changes

A two-thirds majority vote by the Board of Directors is required to amend the Bylaws.

ARTICLE V. BOARD OF DIRECTORS

Section 1. General Powers

The affairs of the Corporation shall be managed by its Board of Directors. The Board of Directors shall have control of and be responsible for the management of the affairs of the Corporation.

Section 2. Number, Requirements, and Qualifications

The number of Directors shall be fixed by the Directors but shall consist of no less than four (7) including the following officers: the President, Vice-President, the Secretary, and the Treasurer.

The members of the Board of Directors shall, upon election, immediately enter upon the performance of their duties and shall continue in office until their successors shall be duly elected and qualified. All members of the Board of Directors must be approved by a majority vote of the members present and voting. No vote on new members of the Board of Directors, shall be held unless a quorum of the Board of Directors is present. Each member of the Board of Directors shall be a member of the Corporation whose membership dues are paid in full and shall hold office for up to a two-year term as submitted by the nominations committee. Directors are encouraged to attend as many Club functions as possible and should be a part of the day to day management of the club. Director’s terms are indefinite.

Section 3. Regular and Annual Meetings

An annual meeting of the Board of Directors shall be held the first Thursday bi-monthly beginning January each calendar year and at a location designated by the Executive Committee of the Board of Directors. The Board of Directors may provide by resolution the time and place, for the holding of regular meetings of the Board.

Section 4. Special Meetings

Special meetings of the Board of Directors may be called by or at the request of the President or any two members of the Board of Directors. The person or persons authorized to call special meetings of the Board of Directors may fix any location, as the place for holding any special meeting of the Board called by them.

Section 5. Quorum

The presence, in person of a majority of current members of the Board of Directors shall be necessary at any meeting to constitute a quorum to transact business, but a lesser number shall have power to adjourn to a specified later date without notice. The act of a majority of the members of the Board of Directors present at a meeting at which a quorum is present shall be the act of the Board of Directors. shall use discretion and good business judgment in discussing the affairs of the Corporation with third parties. Without limiting the foregoing, Directors may discuss upcoming fundraisers and the purposes and functions of the Corporation, including but not limited to accounts on deposit in financial institutions.

Each Director shall execute a confidentiality agreement consistent herewith upon being voted onto and accepting appointment to the Board of Directors.

Section 13. Parliamentary Procedure

Any question concerning parliamentary procedure at meetings shall be determined by the President by reference to Robert’s Rules of Order.

ARTICLE VI. OFFICERS

The officers of this Board shall be the President, Vice-President, Secretary and Treasurer. All officers must have the status of active members of the Board.

Section 1. President

The President shall preside at all meetings of the membership. The President shall have the following duties:

  • a. He/She exercise general supervision of the club, club affairs, and represent the club in any meetings outside the organization. The President is to open and close the meetings and ask for discussion/motion to the items that are being address.
  • b. He/She can conduct general membership and board meetings. The president is part of the quorum to have the meeting. The president has a vote on any motions. He
    cannot make motions or second motions in the meetings.
  • c. He/She organize at least 1 club ride per year
  • d. He/She prepare and monitor budget with the Treasurer for review and approval by majority vote of Board of Directors (BOD)

Section 2. Vice-President

The Vice-President shall be vested with all the powers and shall perform all the duties of the President during the absence of the latter. The Vice-Presidents duties are:

  • a. He/She manage the clubs calendar of events, and assure delegation of assignments to the event coordinators.
  • b. He/She organize at least 1 club ride per year
  • c. He/She shall have the duty of chairing their perspective committee and such other duties as may, from time to time in the absent of the President.

Section 3. Secretary

The Secretary shall attend all meetings of the Advisory Board and of the Executive Committee, and all meetings of members, and assisted by a staff member, will act as a clerk thereof. The Secretary’s duties shall consist of:

  • a. Maintain a copy of all club membership paperwork, rosters, and other pertinent documents.
  • b. Provide a copy of all documents to the club President as a backup.
  • c. Record minutes of all club, and Board meetings

Section 4. Treasurer

The Treasures duties shall be:

  • a. He/She maintains records of Club finances, and audits them regularly.
  • b. He/She prepare the budget with the Club President.
  • c. He/She prepare the end of year balance sheet

Section 5. Director(s) (General)

The four members serve as the Director(s).

  • a. Be an integral part of planning major, and minor Club runs.
  • b. Actively part of event planning, club promotions, and general organization efforts.
  • c. Uphold the Clubs values, and serve its members.
  • d. Organize at least 1 club ride per year

Section 6. Election of Officers

The minimum number of board members needed to operate is 3, and the maximum is 7. Board of Directors will serve 2 terms and are re-electable. Sixty Day notice will be provided to Club Members of open board positions or those coming for re-election. Any submissions for candidates for the Board of Directors must be submitted within 30 days of announcement and vote will be conducted 30 days following Candidate submissions at designated date/time set by Secretary.

In the event a board member needs to be replaced, a majority vote by the remaining board members, or consensus is needed to do so. It’s the BOD’s responsibility to ensure adherence to legal standards and ethical norms, assist in developing the annual budget and ensuring that proper financial controls are in place, and actively participate in an overall planning process and assist in implementing and monitoring the plan’s goals.

ARTICLE VII. COMMITTEES

Section 1. Committee Formation

The board may create committees as needed, such as fundraising, housing, public relations, data collection, etc. The board chair appoints all committee chairs.

Section 2. Web Administrator

A 2/3’ds vote by the Board of Directors is needed to appoint a new Oversee Website, Forum, and Facebook pages.

ARTICLE VIII. AMENDMENTS

Section 1. Bylaws

The Board of Directors may amend these Bylaws by majority vote at any regular or special meeting. Written notice setting forth the proposed amendment or summary of the changes to be effected thereby shall be given to each director within the time and the manner provided for the giving of notice of meetings of directors.

ADOPTION OF BYLAWS

We, the undersigned, are all of the initial directors or incorporators of this corporation, and we consent to, and hereby do, adopt the foregoing Bylaws, consisting of the 8 preceding pages, as the Bylaws of this corporation.

ADOPTED AND APPROVED by the Board of Directors on this ____ day of _________, 20__.

Johnothan Jones, President – BAJA, Inc.
Lindsey Mitchell Cook, Vice President- BAJA, Inc
Kathryn Valdez, Secretary/Treasurer- BAJA, Inc.
Patricia Freeman, Assistant Secretary-BAJA, Inc


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Review the above bylaws by click "I agree" in the form above before proceeding.